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LETTER OF PROTECTION OF PERSONAL DATA

01 Jan 2000

Mr. XXX
Present

Dear Colleague,

Protection of Personal Data

Our company is committed to implement the requirements of the Personal Data (Privacy Ordinance ('the Ordinance") to protect the privacy of individuals in relation to personal data

In this regard, I would like to draw your attention that personal data of any employee or customer should only be used pursuant to the purposes listed in the Circular on the Personal Data (Privacy) Ordinance issued by the company on 19 Dec 1997 (attached). Such personal data must not be disclosed or used for any other purposes without the consent of the employee or customer concerned. In addition, you should take all steps to ensure that such personal data is kept confidential.

Please note that compliance with the Ordinance is required as a matter of law. Any staff in breach of the above said requirement shall be subject to appropriated disciplinary action.

Please confirm your understanding of the above by signing and returning to us the enclosed duplicate of this letter.

Yours sincerely,
for and on behalf of
ABC Co. Ltd

General Manager,
Human Resources & Administration

Attachment

This circular is to inform our employees about the policies and practices of ABC Co Ltd. in relation to the collection, use and access of employee's personal data.

1.0	Types of Personal Data held

	.01	We hold personal data relating to our employees including the names, addresses, identity card numbers, telephone numbers, educational qualifications together with other information required for the purposes below.

2.0	Purpose

	We collect and hold the personal data of our employees for the purposes of:

	.01	Administering staffing, training and career development;

	.02	Provision of employees' benefits including medical, insurance and provident funds;

	.03	Immigration and tax purposes;

	.04	Observing any legal, governmental or regulatory requirements including any disclosure or notification requirements, to which we are subject; and

	.05	Any other purposes relating thereto.

3.0	Transfer

	.01	Personal data of our employees will be kept confidential but we may provide such information to:
		---	subsidiaries, affiliates, associated or related companies; and
		---	subject to the provisions of the Ordinance, any agent, contractor or third party who provides services to us in connection with any of the above purposes.

4.0	Access and Correction

	.01	Under the Ordinance, our employees have the right to:
		---	ascertain whether we hold personal data relating to them;
		---	request a copy of that data; and
		---	correct any such data which is inaccurate.

	.02	Requests for access and correction of data should be in writing and addressed to ABC Co Ltd:
			address ..........................
		Request forms can be obtained from the Human Resources Department.

	.03	A small fee may be charged towards administrative expenses in processing such access requests.

5.0	Reference

	Policies pertaining to the Personal Data (Privacy) Ordinance are obtainable from Human Resources Department.

* This Policy and Practice may be revised from time to time to fulfill tatutory requirement
and business need *