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Privacy Rules for Recruitment Advertisements
The Deputy Privacy Commissioner for Personal Data,
Tong Lam mentioned that "The code will serve as
a practical guideline for employers and human resources
practitioners. It offers HR managers of larger corporations
a set of procedural guidelines for the management of
employment-related activities".
Two major principles on advertisement
1. Directly soliciting the submission of personal data.
2. Providing the means of identifying the employer or
the employment agency acting on its behalf.
For instance, a vacancy notice directly soliciting the
submission of personal data and giving only a Post Office
Box Number is prohibited after 1 April 2001 under the
Ordinance Section 2.3.3.
Moreover, "blind" advertisements that carry
only the individual address, fax number, company logo
or email address, and directly solicit personal data
from job applicants are also non-compliant with the
Code because the applicant fails to identify the parties.
An advertisement that does not require job seekers
to submit personal data directly is permissible under
the law.
Tips to follow
However, if the employer finds it necessary to conceal
its identity in recruitment advertisements, there are
tips to follow:
* Provide job applicants, upon request, with the application
forms that bear the employer's identity.
* Use a recruitment agency, which should be identified
in the advertisement, to receive the personal data solicited
from job applicants.
Examples
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Wrong
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Right
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Adminstrative Manager
- University graduate
- Knowledge of administrative duties
Please send resume to PO Box 100
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Adminstrative Manager
- University Graduate
- Knowledge of administrative duties
Interested parties please contact Miss Chan
on 2808-xxxx
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- Submission of personal
data by job applicants
- No identity of the employer provided
- No notification of purpose of use of the data
- Job applicants are denied of data access rights.
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- No submission of
personal data by job applicants
- Contact person provided, from whom applicants:
1.may seek to identify the employer
2.may seek Information about purpose statement
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| * This is a "blind-ad"
which directly solicits personal data of job applicants
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* An advertisement
that does not require job seekers to submit personal
data directly is permissible under the law |
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